Built for heavy truck & trailer repair shops
Estimates, dispatch, DOT inspections, parts, invoicing, and payroll — one place, built for truck and trailer repair shops. Full-featured for 30 days, free.
30-day free trial · full-featured · no credit card to start
Dispatch & work orders
A live dispatch board your whole shop works from: drag work orders onto mechanics, walk trucks through check-in, and keep preventive maintenance on schedule by miles or date. Estimates get authorized before wrenches turn — no more surprise disputes at pickup.
Parts & inventory
Every stock movement lands in an append-only ledger — receipts, consumption, returns, cores. Purchase orders with partial receiving, price matrices per customer group, and QR labels your techs scan with a phone camera or USB scanner.
Invoicing & payments
Estimates become invoices with one click, statements with aging go out in bulk with your shop branding, and customers pay online through a secure pay link — no account needed on their side.
Everything a shop runs on
Front desk, bays, parts room, and back office all work off the same live data — nothing retyped, nothing lost between whiteboards and spreadsheets.
The full repair lifecycle: estimate → authorize → check-in → work → invoice. Time logs per mechanic, parts pulled straight onto the job, sublet work, photos and attachments, and a live drag-and-drop dispatch board that keeps every bay moving.
Checklists run inside the job — including DOT inspections that print a certificate your customer keeps.
Snap a photo of a repair receipt or DOT certificate — Icarus Fleet reads it and fills in the truck's service history for you. Live today.
VIN decode via NHTSA, carrier autofill from FMCSA, customer groups that drive pricing, tax exemptions with certificates, and per-unit service history.
Inspection checklists with printable certificates, plus preventive-maintenance schedules that trigger by miles or by date — whichever comes first.
Stock ledger, purchase orders, price matrices, core returns, QR labels with camera or USB scanning — and out-of-stock parts roll into vendor-grouped POs.
Nine built-in reports, a KPI dashboard with drill-through, branded PDF/Excel exports, an accounting hand-off package, and a shop time clock feeding payroll.
Seven role presets, custom roles from 83 permission toggles, and per-seat pricing that only bills for the users you actually add.
Integrations
Your books, your payments, your telematics — Icarus Fleet plugs into them instead of replacing them.
Customers, invoices, and payments sync to your books.
Card payments and online pay links for invoices.
Fleet odometers feed preventive-maintenance schedules.
Carrier data enrichment — fills blanks, never overwrites.
Instant VIN decode when you add a truck.
Carrier lookup autofills company details from US DOT #.
Anthropic-powered reading of receipts and DOT certificates.
How it works
Add your facility, invite the team with role presets, and load parts and customers. VIN decode and carrier autofill do the heavy typing for you.
Estimates get authorized, trucks get checked in, and the dispatch board keeps every mechanic on the right job — inspections and PMs included.
Invoices, statements, and online pay links go out with your branding. Month-end closes with a ready-made accounting package.
Pricing
Try everything free for 30 days — the full system, not a demo. After the trial, you pay a monthly base plus a small fee per extra user. That's it.
30 days
free trial, full-featured
9
built-in reports + KPI dashboard
83
permission toggles across 7 role presets
DOT
inspection workflow with printable certificates
Tell us about your shop and we'll set you up with the full system for 30 days — free, no credit card to start.
Contact
Want to start your 30-day free trial? Send us your shop details and we'll get you set up. Questions about pricing or fit are welcome too — we reply within one business day.